Events Coordinator

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As events coordinator, the qualified candidate will oversee all moving parts involved in a successful event. The events coordinator will conduct streamlined processes, from choosing venues to hiring caterers and entertainment. In addition, they will create experiences and bring visions into reality. A great events coordinator is ambitious and optimistic with strong persuasive skills to match their motivational nature. Occasional traveling may be involved.

Responsibilities:

• Understand requirements for each event
• Plan event with attention to financial and time constraints
• Book venues and schedule speakers
• Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
• Negotiate with vendors to achieve the most favorable terms
• Hire personnel
• Manage all event operations (preparing venue, invitations etc.)
• Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
• Oversee event happenings and act quickly to resolve problems
• Conduct pre- and post – event evaluations and report on outcomes

Requirements:

• Experience in event planning
• A proven track record of organizing successful events
• Proficient in MS Office
• Excellent vendor management skills
• Knowledge of basic recruitment practices
• Outstanding communication and negotiation ability
• Well-organized with multi-tasking skills
• Able to handle stress and remain professionalism
• Problem-solving ability
• Cooperate with marketing and PR to promote and publicize events