As events coordinator, the qualified candidate will oversee all moving parts involved in a successful event. The events coordinator will conduct streamlined processes, from choosing venues to hiring caterers and entertainment. In addition, they will create experiences and bring visions into reality. A great events coordinator is ambitious and optimistic with strong persuasive skills to match their motivational nature. Occasional traveling may be involved.
Responsibilities:
- Understand requirements for each event
- Plan event with attention to financial and time constraints
- Book venues and schedule speakers
- Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
- Negotiate with vendors to achieve the most favorable terms
- Hire personnel
- Manage all event operations (preparing venue, invitations etc.)
- Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
- Oversee event happenings and act quickly to resolve problems
- Conduct pre- and post – event evaluations and report on outcomes
Requirements:
- Experience in event planning
- A proven track record of organizing successful events
- Proficient in MS Office
- Excellent vendor management skills
- Knowledge of basic recruitment practices
- Outstanding communication and negotiation ability
- Well-organized with multi-tasking skills
- Able to handle stress and remain professionalism
- Problem-solving ability
- Cooperate with marketing and PR to promote and publicize events